Facilities Manager

Facilities Manager

Michael Page is the hiring company in the Business Services industry in New York.

Space Planning/Real Estate *Work with department managers to understand space needs, in order to plan for re-stacks, office conversions or relocations to ensure adequate space allocation and configurations to meet the business needs. *Assist with Facilities projects including documentation and coordination with internal stakeholders and vendors/subcontractors. *Operate OfficeSpace platform to ensure optimal data feeds, configurations and reporting. * Assist in operating serviced offices by working directly with property managers, office/building process and policies, billing and communication.

Facilities Management * Oversee contract matrons and Reception to ensure excellence in day-to-day office operations. * Manage daily office operations by ensuring space health and safety, cleanliness and organization. Coordinate with building engineers, security and cleaning staff on repairs/maintenance related issues. * Assist with global security system/platform by performing monthly audits. * Trouble shoot and track day-to-day requests and issues (including HVAC, lighting, plumbing, kitchen, and general upkeep of our offices) and knowing when to escalate. * Act as liaison with building engineers and assist with maintenance, testing and repairs of generators, HVAC and ATS for optimal performance. * Assist in coordinating and documenting business continuity/disaster recovery protocols. * Assist in coordinating, documenting and communicating onboarding process along with associated seat moves with IT and other departments/employees. * Assist with managing vendor relationships by ensuring performance based on MSA's/SLA's; tracking contract terms and initiating renewals and providing feedback to vendors. * Track all purchasing for food and office supplies and monitoring standardized order process. * Manage on/offsite storage by ensuring proper tracking of asset inventory. * Manage and standardize mail/shipping capabilities. * Review invoices to ensure accuracy of costs against contracts. Provide quarterly spend outline to properly budget Facilities spend on an annual basis. * Assist with several firm events throughout the year. * Manage small adhoc initiatives/projects as needed.

The Successful Applicant should have:

• Experience managing day-to-day facilities operations.
• Experience coordinating maintenance requests, repairs, and vendor services.
• Ability to monitor workplace conditions and address facilities needs.
• Experience maintaining facilities records and service documentation.
• Ability to coordinate workspace changes, office moves, and equipment setup.
• Experience managing facilities supplies and related service requirements.

What's on Offer:

• Permanent, full-time employment.
• Salary of $100,000 to $130,000.
• PTO
• 401(k)

Interested? Apply today.