Administrative Assistant
Position: Administrative Assistant
Location: 2020 Capital Circle SE Tallahassee, FL 32399
Duration: 10+ Months
Shift: M-F 8-5
Work Environment: In-Office - Professional office environment
Dress Code: Business Casual
Candidate Responsibilities:
- Providing administrative support to the Chief of Medical Services
- Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
- Answer and re-direct calls on a multi-line phone system as directed by the Department.
- Sort and distribute (internal and external) mail as directed by the Department.
- Greet and assist visitors in finding the correct destination as directed by the Department
- Ensures compliance with DOH policies and procedures.
- Assists the Bureau Chief in coordinating daily operational functions within the Division.
- Coordinates, reviews, edits, and formats outgoing correspondence.
- Drafts, formats, and completes routine memos and letter within established timeframes.
- Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.
- Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.
- Coordinates and makes arrangements pertaining to conference calls.
- Attends staff and other meetings as required.